TA Business Specialist - Pre-Employment & Compliance

Job Overview

The TA Business Specialist supports the Talent Acquisition team by reviewing pre-employment screening results including drug tests, background checks, and motor vehicle records, following established guidelines, coordinating with vendors, and escalating issues to the Sr Manager TA Operations for decision-making.

Duties & Responsibilities

Pre-Employment Screening Review and Processing:

• Reviews pre-employment screening results including drug tests, background checks, and MVR reports according to established guidelines

• Compares screening results against company standards; polices, matrixes and hiring criteria

• Documents review findings in ATS and pre-employment vendor tracking system

• Processes cleared candidates for next steps in onboarding

• Maintains accurate records of all screening activities

Escalation Management:

• Identifies screening results that fall outside established guidelines

• Gathers relevant information and documentation for escalated cases

• Presents cases to TA Leadership and Adjudication Committee with supporting details

• Implements decisions made by leadership on escalated cases

• Communicates outcomes to TA Business Partners and TA Specialists as directed

Vendor Coordination and Quality Monitoring:

• Coordinates with pre-employment screening vendors on case status

• Follows up on delayed or incomplete screening results

• Assists in auditing TA Specialist team's screening processes

• Reports quality issues or process gaps to TA leadership

• Tracks screening completion times

Administrative Support and Data Management:

• Maintains tracking systems for pre-employment screening activities

• Generates standard reports on screening volumes and turnaround times

• Provides administrative support to the corporate recruiting team in Charlotte, NC

• Responds to routine inquiries from candidates and hiring managers

• Files and maintains confidential screening documentation

Knowledge, Skills, & Abilities

• Basic understanding of pre-employment screening requirements including drug tests, background checks, and motor vehicle records (MVR)

• Ability to follow established procedures and guidelines for screening review

• Strong attention to detail and accuracy in processing screening results

• Experience with applicant tracking systems and HRIS systems

• Basic knowledge of employment compliance regulations (EEOC, FCRA)

• Ability to identify when issues require escalation to leadership

• Proficiency with MS Office including Word, Excel, and Outlook

• Strong organizational skills and ability to manage multiple tasks

• Effective communication skills for coordinating with vendors and internal teams

• Ability to maintain confidentiality with sensitive information

Minimum Qualifications

• High school diploma or GED
• Knowledge acquired through 1 to up to 3 years of relevant work experience

Preferred Qualifications

• Bachelor's Degree in Business, Human Resources, or related field

Work Environment

Office Environment, position will sit onsite at our Corporate Office in Charlotte, NC

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